|
Description |
Retention
Period – Years |
Description |
Retention
Period - Years |
|
Accident report/claims
settled cases |
7 |
Invoices (to customers/from
vendors) |
7 |
|
Accounts payable ledgers and
schedules |
7 |
Minutes books, corporate
bylaws and charter |
Permanently |
|
Audit reports |
Permanently |
Note receivable ledgers and
schedules |
7 |
|
Bank reconciliations |
2 |
Options records (expired) |
7 |
|
Bank statements |
7 |
Patent and related papers |
Permanently |
|
Capital stock and bond
records |
Permanently |
Payroll returns and summaries |
7 |
|
Cash books |
Permanently |
Personnel files (terminated) |
7 |
|
Chart of accounts |
Permanently |
Petty cash vouchers |
3 |
|
Checks (operating expenses) |
7 |
Physical inventory tags |
3 |
|
Checks (for important
payments – should be filed
with corresponding documents
i.e. tax returns, property
purchases) |
Permanently |
Property appraisals by
independent appraisers |
Permanently |
|
Contracts, mortgages, notes,
leases (still in effect) |
Permanently |
Property records (costs,
depreciation schedules,
blueprints, plans) |
Permanently |
|
Contracts, mortgages, notes,
leases (expired) |
7 |
Purchase orders |
7 |
|
Correspondence (routine) |
2 |
Receiving sheets |
1 |
|
Correspondence
(legal/important matters) |
Permanently |
Retirement and pension
records |
Permanently |
|
Deeds, mortgages, bill of
sale |
Permanently |
Requisitions |
7 |
|
Deposit slips |
2 |
Sales commission reports |
Permanently |
|
Employment applications |
3 |
Sales records |
7 |
|
Expense analysis |
7 |
Scrap and salvage records
(inventories, assets) |
7 |
|
Financial statements (year
end) |
Permanently |
Tax returns and related
worksheets, revenue agents’
reports, notices regarding
determination of tax liabilities |
Permanently |
|
Garnishments |
7 |
Time cards |
7 |
|
General ledger/trial balance
(year end) |
Permanently |
Trademark registration and
copyrights |
Permanently |
|
Insurance policies expired |
3 |
Training manual |
Permanently |
|
Insurance Policies, claims,
reports (current) |
Permanently |
Union Agreements |
Permanently |
|
Internal financial reports |
3 |
Voucher registers and
schedules |
7 |
|
Inventory reports |
7 |
Vouchers for payments to
vendors, employees, etc. |
7 |
